The Acting Company, America’s foremost nationally touring repertory company, is seeking a part-time FINANCE MANAGER. Reporting to the Comptroller, the Finance Manager is responsible for processing all accounts payable, accounts receivable, and payroll, and for maintaining the records associated with those functions; maintaining accounting records through the Company accounting system, Quickbooks; providing support to annual and specialized auditors as needed; and maintaining proper enrollment and tracking of all employees in Company’s benefits and insurance programs.
The ideal candidate for this position will be highly comfortable working independently, but with an appreciation for their role within a larger team. He or she will be a proactive, positive and enthusiastic Acting Company advocate who thrives as part of a small, highly collaborative staff.
- Processes all accounts payable on a regular basis.
- Prepares daily deposits of all receipts and sends to the bank.
- Processes payroll through Paychex on a weekly basis.
- Enters information from accounts payable, accounts receivable, and payroll into Quickbooks.
- Performs all accounting functions required to maintain Company’s accounting records.
- Maintains hard files of all back-up to accounts receivable, accounts payable, payroll, and other accounting functions.
- Prepares and files Actors’ Equity benefits reports and payments.
- Monitors weekly cash flow by matching touring and other income to vendor disbursements, making adjustments to payments as required.
- Monitors tax filings as prepared by Paychex.
- Prepares and files 1099 forms for all eligible consultants.
- Performs monthly reconciliations of all bank accounts maintained by the Company.
- Works closely with development staff on the alignment of donor database with accounting records.
- Maintains the Company petty cash fund.
- Provides support to staff requiring information from Company’s accounting records.
- Provides support to the annual auditors by pulling back-up for all targeted items.
- Enrolls and removes employees from insurance policies and other benefit programs as required.
- Monitors and maintains files on all unemployment compensation claims filed by former employees.
- Assists with occasional special events and other company functions as assigned.
Candidates must hold a Bachelor’s degree or above and possess a minimum of three to five years of bookkeeping experience, preferably at a non-profit arts organization in New York City. Candidates should be adept at using the MS Office suite and be experienced with Quickbooks. Knowledge of the DonorPerfect donor database is a plus. A knowledge and appreciation of theater is preferred. Must be available to start by June 1.
Salary is commensurate with experience, and benefits include life insurance, long-term disability, Section 125 plan, and retirement plan. Please email a cover letter and resume to email@example.com. Please type FINANCE MANAGER in the subject line. EOE. No phone calls, staffing agencies, or recruiters, please.
Interning with The Acting Company is an exciting and valuable opportunity for undergraduates, recent graduates, graduate students, and early-career professionals to work in a busy, exciting and creative environment right in the heart of New York’s Theater District. Learn how one of America's most respected theater companies produces its renowned National Tour of classic and new plays as well as innovative educational programming. Interns have the opportunity to work in the following departments: artistic, education, marketing and development/communications.
Internships are available year-round, generally falling into one of three periods in the calendar—Fall: September through December, Spring: January through May, and Summer: June through August. Candidates should be available for a minimum of twenty hours during the week, Monday through Friday, between 10 AM and 6 PM. Arrangements can be made for a flexible weekly schedule. Occasionally, interns are asked to participate in evening or weekend events, which include our benefit staged reading series and fall gala.
A small weekly stipend will be provided as well as college credit for enrolled students.
Interns work with the Artistic Director and the Artistic Associate in planning and research. Specific responsibilities include communicating with artists, designers and other theaters; internet-based research; scheduling and arranging casting sessions; maintaining resume and script files; and other administrative tasks, as needed. Basic knowledge of classical theater, theater history and contemporary New York theater is helpful.
Interns will work with Education staff in coordinating classroom residencies, workshops and performance bookings. Specific responsibilities include researching and establishing contact with host educational institutions in tour cities, as well as maintaining close communications with them to ensure smooth execution of educational programming. Seasonal opportunities to stage manage in school productions exist during the academic year.
Marketing and Development Department
Primary duties include assisting the Associate Director of Marketing and the Marketing staff in planning, researching and executing special events; creating and organizing promotional materials and other administrative tasks, as needed. Basic knowledge of Microsoft Outlook and Office essential. Must possess good communication skills.
To apply for an internship, please print out and complete an application form and submit it with a letter of interest, your resume and two references to:
Joseph Mitchell Parks
The Acting Company
P.O. Box 898
New York, NY 10108
phone : 212-258-3111
or email firstname.lastname@example.org